Leading International Law Firm – City of London
An outstanding opportunity has arisen for a highly organised and proactive Legal Team Assistant to join a prestigious global law firm on a 12‑month fixed‑term contract. This is a fantastic role for someone who thrives in a fast-paced, professional environment and enjoys being at the heart of a busy legal team.
This firm is known for its collaborative culture, high-quality work, and commitment to professional development - ideal for someone looking to build on strong legal support experience within an international setting.
Key Responsibilities
As a Legal Team Assistant, you will provide comprehensive administrative support to a group of senior lawyers. Your responsibilities will include:
Administrative & Client Support
- Answering calls, directing enquiries, taking accurate messages, and arranging conference calls.
- Managing written and electronic correspondence, including editing and improving grammar and terminology where needed.
- Liaising with clients, handling requests, and preparing and sending materials.
- Preparing client bills and drafting accompanying cover letters.
- Creating new matter reports and maintaining client/matter code lists.
Diary, Travel & Time Management
- Managing complex Outlook calendars.
- Maintaining lawyers’ time entries using Carpe Diem.
- Coordinating travel arrangements and processing expenses via Concur.
- Monitoring professional development requirements for assigned lawyers.
Document & Information Management
- Using MS Office to prepare documents, spreadsheets, and presentations.
- Maintaining accurate filing systems in line with firm standards, including Kwiktag.
- Utilising iManage for document management.
- Updating contact information in the firm’s CRM, ensuring best‑practice data management.
- Managing administrative and personal charge processing through BillBack.
Team Coordination
- Scheduling meetings, reserving rooms, arranging AV equipment, and organising catering.
- Coordinating workflow with Office Services and other internal teams.
- Delegating appropriate tasks to Legal Team Administration Assistants.
- Keeping clear, up-to-date handover notes to ensure service continuity.
- Supporting projects and tasks assigned by lawyers, the Legal Team Coordinator, or line manager.
Who You’ll Work With
You’ll collaborate daily with:
- Lawyers, paralegals, and business services teams
- Clients, counsel, and occasionally court personnel
- Key departments including Finance, Reception, Hospitality, Facilities, and regional offices across the firm’s international network
Skills & Experience
We are looking for candidates who can demonstrate:
- Previous legal secretarial or administrative experience within a law firm
- Strong academic background; university education preferred
- Native or bilingual English fluency
- Typing speed of 65wpm and strong MS Office proficiency
- Excellent organisational skills with a meticulous eye for detail
- Ability to prioritise, multi‑task, and meet deadlines
- Discretion and ability to handle confidential information
- A proactive, confident approach with a strong client‑service mindset
- Willingness to learn and take initiative beyond core responsibilities
- A collaborative team-player attitude
Why Apply?
This is a brilliant chance to join a top-tier global firm known for:
- High-quality legal work
- Exceptional training and development
- A supportive, team-oriented environment
- Exposure to international clients and cross‑border matters
If you're looking to further your career within a respected international practice and enjoy a varied, busy support role, this contract offers invaluable experience.
