My client, a boutique law firm based in Birmingham are looking for an Office & Facilities Manager on a part time basis (20-25 hours per week).
The Role
The OM/FM will be responsible for the effective day-to-day management of all four offices (London, Manchester, Liverpool and Birmingham) leading on compliance, supplier management, ESG initiatives, and employee experience.
Key Responsibilities
- Oversee the day-to-day operations of all offices.
- Ensure compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
- Lead on business continuity planning and test security protocols regularly.
- Lead space planning, hybrid working adaptations, and office moves/fit-outs.
- Deliver sustainability and environmental improvements, including energy efficiency and waste reduction.
- Support employee wellbeing through ergonomic (DSE) assessments for office and home working setups.
- Manage facilities suppliers, contracts, and associated budgets.
- Drive value through supplier relationships while ensuring quality of service.
- Partner with IT and HR to ensure offices support productivity and wellbeing.
- Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
- Oversee office provisions (including refreshments and supplies).
- Champion accessibility, inclusivity, and sustainability in workplace practices.
Person Specification
- Proven track record in facilities management across multiple sites, ideally within professional services.
- Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
- Experience managing budgets, suppliers, and service contracts.
- Demonstrated ability to lead workplace projects (e.g. office moves, refurbishments).
- Strong organisational and problem-solving skills with the ability to manage competing priorities.
- Excellent communication and stakeholder management skills.
- A collaborative approach with the ability to influence and partner across functions.
Desirable Skills & Attributes:
- IOSH or NEBOSH qualification (or equivalent).
- Experience embedding sustainability and ESG practices in the workplace.
- Knowledge of hybrid working and office design trends.
- Strong event coordination experience within a corporate environment.
